IME record prep cost calculator: services vs software
Short version: enter how many files you send a month, their average size and the share of duplicate pages. The calculator applies each vendor's published price rules, adds the staff time you spend checking output at your own hourly cost, and sorts the results. It runs in your browser and sends nothing anywhere.
Limits: We read each vendor's own pages on 2026-11-12 and did not send any vendor a file, so turnaround and quality here are what vendors publish, not what we measured. Prices change; check the source link in each row before you sign.
Your volume
Results at published prices
| Option | Type | Pages billed / month | Vendor fee / month | Checking / month | Total / month | Per file | Standard turnaround |
|---|---|---|---|---|---|---|---|
| Turn on JavaScript to see results. The price rules are listed below the table. | |||||||
The price rules the calculator uses
Each rule is read from the vendor's own price page on 2026-11-12. Where a page leaves a rule open, we say what we assumed.
| Option | Rule applied | Assumption | Source, captured |
|---|---|---|---|
| NaviCase | $0.25, $0.40 or $0.50 a page; $150 minimum per file, $500 for IME Report Prep | None; rush (+25% or +50%) not included | navicasemed.com/pricing, 2026-11-12 |
| LezDo TechMed | Per file: $100 up to 100 pages, then $0.75, $0.40, $0.30, $0.20 a page by size. Monthly from 10,001 pages: $0.40, $0.32, $0.29, $0.25 a page; $4,500 minimum below 100,001 pages | Band rate applies to the whole file or month; add-ons and 24-hour rush (+20%) not included | lezdotechmed.com pricing, 2026-11-12 |
| InPractice | Packs at $0.15, $0.12, $0.10, $0.07 a page for 1,000, 5,000, 20,000, 100,000 pages | You buy the largest pack 1 month of volume fills | inpractice.ai/pricing, 2026-11-12 |
| OctopusLM | $0.10 a page; $0.05 with a $300 top-up (6,000 pages); $0.04 with $4,000 (100,000 pages); uploaded pages billed | Same pack rule as InPractice | octopuslm.co/pricing, 2026-11-12 |
| MediScan | $169 for 1,200 pages then $0.10; $445 for 3,500 then $0.07; $665 for 10,000 then $0.05 | Cheapest of the 3 for your volume | mediscan.ai/pricing, 2026-11-12 |
| InjuryMgmt | $99 for 1,500 pages or $249 for 5,000; $0.05 overage; 3,000 pages per case maximum | Review plans only, no EMR add-on | injurymgmt.com/pricing, 2026-11-12 |
| Dodonai | Annual plans of 4,800, 24,000 or 120,000 credits a year for $300, $600 or $1,000; 1 credit a page for standard summaries | Credits spread evenly by month; advanced analysis (up to 3 credits a page) not included | dodon.ai/pricing, 2026-11-12 |
| IME Coach | $99 a month credit, then $0.17 a page | Pay-Per-Page plan only; report plans not modeled | imecoach.com/pricing, 2026-11-12 |
| Medrecords AI (ours) | $0.10 per page after exact duplicates are removed | Starting rate; $0.08 at 100,000 credits and $0.05 at 500,000 not applied | medrecords.ai/pricing.md, 2026-11-12 |
Left out because no rule is published: LevelShift, MOS, TransDyne, Vitality BSS, Wisedocs, EZ-Medical AI, Long Health, DigitalOwl and Nomad Data's price beyond "from $3,000 a month". Medico Legal Request bills $25 an hour, which needs a reading speed we don't have.
A worked example: a 2-examiner group
Synthetic example, no real patient: 20 files a month averaging 800 pages, 15% exact duplicates, checking cost left at $0. That is 16,000 uploaded pages and 13,600 unique pages a month. At published rates:
| Option | Monthly vendor fee | How it is reached |
|---|---|---|
| InjuryMgmt Review Plus | $799.00 | $249 + 11,000 overage pages × $0.05 |
| OctopusLM | $800.00 | 16,000 × $0.05 after a top-up |
| MediScan Team | $965.00 | $665 + 6,000 overage pages × $0.05 |
| Medrecords AI (ours) | $1,360.00 | 13,600 unique pages × $0.10 |
| InPractice | $1,920.00 | 16,000 × $0.12 (5,000-page pack rate) |
| IME Coach pay-per-page | $2,720.00 | 16,000 × $0.17 |
| NaviCase Record Summary | $4,000.00 | 20 × 800 × $0.25 |
| LezDo TechMed per file | $6,400.00 | 20 × 800 × $0.40 (501 to 1,000 band) |
| LezDo TechMed monthly | $6,400.00 | 16,000 × $0.40 |
2 things change the order. Add checking time: if your staff check a clinician's summary faster than software output, the services close some of the gap. Add rush and they pull away again: NaviCase next day is $6,000 for the same month. Dodonai drops out at this volume because its largest published annual plan covers 120,000 credits a year, about 10,000 pages a month; ask it for a quote.
Questions about the calculator
Why is checking time an input instead of a fixed number?
No vendor publishes how long its output takes to check, and it depends on the file and the examiner. Time your own check on 2 or 3 files and enter that.
Does the calculator include rush fees?
No. NaviCase adds 25% for 2 to 4 days and 50% for next day; LezDo adds 20% for 24 hours. Multiply the service rows by those amounts for rush work.
Is my data sent anywhere?
No. The calculator is a few lines of JavaScript on this page. Nothing you type leaves your browser.